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Flutter Dublin 161121 C

Company Secretarial Assistant

  • Dublin, Ireland
  • Full time 40 hours
  • Permanent

Company Secretarial Assistant; In-house listed plc

Reporting Line : Company Secretarial Manager
Location: Head Office, Dublin 4 (Hybrid working; 2 days office based)

Role Summary 

An opportunity has arisen for an enthusiastic Company Secretarial Assistant with core Company Secretarial experience to work in-house with a listed plc. We are looking to hire a Company Secretarial Assistant who is keen to gain experience in a fast-paced global organisation. Minimum 4 year’s relevant experience, a Bachelor's Degree and have completed or have desire to complete the CGI Qualification is required. 

The role:

This role within the Group Secretariat function will consist of a broad range of responsibilities which will include, but are not limited to:    

  • Supporting subsidiary governance of group entities, including updating legal entity database Diligent; Entities, updates to Group Structure Chart, annual statutory compliance obligations;
  • Organising and attending quarterly subsidiary board meetings;
  • Drafting ad hoc board minutes and shareholder resolutions; 
  • Maintenance of statutory and administration records and all related company registers in accordance with local regulations and legislation; 
  • Support with the completion and release of regulatory and legal filings; 
  • Liaising with the Registrar of Companies/local service providers in various jurisdictions; 
  • Assisting with preparations for the AGM or other shareholder general meetings and drafting relevant shareholder communications;
  • Support with ad hoc projects and other duties relevant to the Group Secretariat function, including group reorganisations and entity rationalisation;
  • Monitor changes in relevant legislation and the regulatory environment; and
  • Develop and maintain a good relationship with company directors and key group functions from finance, tax, treasury, and compliance.


  • Qualifications: Have completed or have a desire to complete CGI Qualification; a Bachelor's Degree (required);
  • Minimum 4 year’s relevant company secretarial experience with knowledge of Companies Act 2014, and/ or other jurisdiction equivalent;
  • Excellent communication and interpersonal skills both oral and written (English) with the ability to interact professionally with senior executives;
  • Highly organised and ability to prioritise effectively;
  • Strong attention to detail;
  • Confident working with confidential information; 
  • Strong team ethic and willing to support team members to meet deadlines where relevant; 
  • Ability to work proactively and independently;
  • Computer literate (Word, Excel, PowerPoint, Access etc.); 
  • Experience with company secretarial packages Diligent Entities and Diligent Boards preferred;
  • This role will require the individual to travel to locations where the meetings are held.

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Flutter Dublin 161121