Job Description
Executive Assistant
The Role..
We are looking for a high calibre Executive Assistant to join what is a fast-paced and ever-moving business. This role will provide professional, diligent and pro-active day-to-day administrative support to the Group Director of Sustainability and Regulatory Affairs
This role requires attention to detail, solid organisational skills and the ability to meet tight deadlines while juggling multiple critical requests. You will need to understand the business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. You will possess the ability to complete complex tasks quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture.
What You'll be Doing.
- Diary management for Group Director of Sustainability and Regulatory Affairs- Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly with any problems
- Travel management - Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones. Research and forward-thought in regard to any COVID-related restrictions and planning necessary
- Supporting team administration and co-ordination
- Supporting effective budget management for the department
- Processing work and travel related expenses on Oracle in a timely manner and respecting deadlines
- Collating and circulating updates for internal memos, reports and documents,
- Support arranging/logistics of larger, more complex meetings
- Dealing with third parties, employees and senior managers either on the telephone, in person or via email in a professional manner
- Establish relationships with EAs and other colleagues across the business in all locations
- Ability to work flexibly, such as assisting with travel/logistics out of office hours on occasion, or may sometimes be expected to work a longer than average day to fulfil certain priorities that arise
- Occasional travel will be required to our Dublin office
- Flutter is a global company and travel to other overseas offices may be required from time to time
What We're Looking For..
- Previous experience with supporting Director level
- Strong coordination and organisational skills
- Strong interpersonal skills with an ability to work with a variety of styles and personalities. Must be comfortable dealing with people at all levels of seniority
- Excellent communication skills both oral and written
- Experience working within a fast-paced organisation
- Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- High degree of resilience, perseverance, focus and commitment
- The ability to stay calm under pressure with a mature outlook and approach
- Comfortable within a changing and developing environment
- Strong Proficiency in Microsoft Office, PowerPoint, Excel and other office productivity tools, such as Jira and Confluence, with aptitude to learn new software and systems
